In order to prevent the spread of the virus causing covid-19, the board of directors has decided that the annual general meeting shall be held without the physical presence of shareholders, proxies or external parties and that the shareholders shall have the opportunity to vote only by mail prior to the general meeting.
Information on the resolutions passed by shareholders will be disclosed on 5 May 2021, as soon as the outcome of the postal voting has been finally confirmed.
Those who wish to participate in the annual general meeting must:
(i) be listed as a shareholder in the presentation of the share register prepared by Euroclear Sweden AB concerning the circumstances as per the record date of 27 April 2021; and
(ii) give notice of intent to participate no later than 4 May 2021, by casting their postal vote in accordance with the instructions under the heading “Postal voting” below, so that the postal voting form is received by the company no later than that day.
In order to be entitled to participate in the meeting, a shareholder whose shares are registered in the name of a nominee must, in addition to giving notice of participation in the annual general meeting, register its shares in its own name at Euroclear Sweden AB so that the shareholder is listed in the share register as of the record date of 27 April 2021. Such re-registration may be temporary (so called voting rights registration), and request for such voting rights registration shall be made to the nominee, in accordance with the nominee’s routines, at such time in advance as decided by the nominee. Voting rights registration that has been made by the nominee no later than 29 April 2021, will be taken into account in the presentation of the share register.
The board of directors has decided that shareholders should be able to exercise their voting rights only by postal voting in accordance with section 22 of the Act (2020:198) on Temporary Exceptions to Facilitate the Execution of General Meetings in Companies and Other Associations. A special form must be used for the postal vote. The form for postal voting is available on the company's website www.enzymatica.se and at the company’s head office, Ideon Science Park in Lund. Completed and signed forms for postal voting can be sent by mail to Enzymatica AB (publ), Ideon Science Park, Scheelevägen 19, 223 70 Lund (mark the envelope “Postal voting AGM 2021”) or by email to firstname.lastname@example.org. Completed forms must be received by the company no later than 4 May 2021.
The shareholders may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid. Further instructions and conditions can be found in the postal voting form.
Shareholders who are casting postal votes via proxy should submit a power of attorney, dated and signed by the shareholder, together with the postal vote. Power of attorney forms are available on the company’s website, www.enzymatica.se, and at the company’s head office, Ideon Science Park in Lund. If the shareholder is a legal person, certificate of registration or other documents of authority shall be attached to the form.
The complete proposals and other documents that shall be made available prior to the annual general meeting pursuant to the Swedish Companies Act will be made available at the company and on the company’s website, www.enzymatica.se, no later than three weeks prior to the annual general meeting. The documents will also be sent free of charge to shareholders who so request and provide their address to the company. In other respects, the board of directors’ complete proposals for resolutions are stated in the notice.
The board of directors and CEO shall, if any shareholder so requests and the board of directors believes that it can be done without material harm to the company, provide information regarding circumstances that may affect the assessment of an item on the agenda and circumstances that can affect the assessment of the company’s or its subsidiaries’ financial situation and the company’s relation to other companies within the group.
Request for such information shall be made in writing to the company no later than ten (10) days prior to the annual general meeting, i.e. no later than 25 April 2021, to the address Enzymatica AB (publ), Ideon Science Park, Scheelevägen 19, 223 70 Lund (mark the envelope “Disclosure Annual General Meeting 2021”) or by email to email@example.com. Such a request should include the name of the shareholder including such shareholder’s personal or organisation number. It is also recommended that the submission includes the shareholder’s postal address, email address and telephone number. The information will be available on the company’s website www.enzymatica.se and at the company’s head office at, Ideon Science Park in Lund no later than 30 April 2021. The information will also be sent, within the same period of time, to the shareholder who has requested it and stated its address.